Discussion:

Mark Rogers welcomed the Board and introductions took place. 

Mark Rogers asked the Board if there were any concerns regarding attendance and if any patterns were emerging. The group acknowledged that there have been quite a few apologies of late however the meeting was generally well attended.

The group acknowledged the importance of each agency maintaining representation both at this meeting and of those within the delivery groups of the CSP.

Sara Rooney did question what the health sector representation would look like going forward with the impending changes within the NHS. Mark Rogers felt that a short report should be compiled by Stephen Munday to be presented at the next Board meeting regarding the future options of the
health care representation at the CSP Board level.  Sara Rooney agreed to raise this with Stephen and ensure this is added to the forward plan.

Actions:

Short report to be compiled by Stephen Munday informing the Board of what the Care Trust representation will look like going forward.  Sara Rooney to advise. This is to be added to the agenda for the next Board meeting. (Safer Solihull Support)

• (Attachment: 1)Minutes from 27/09/11 (39K/bytes)

Discussion:

The notes of the last meeting held on 27th September were received and discussed. Julia Lyle questioned the accuracy of the last paragraph on page 2 of the notes. After discussion, the board agreed that this entry should be amended to reflect the decision that the CSP members would be provided with a copy of the already drafted Home Office response, produced by CI Kevin Doyle.

That each member would consider the content of the reply and make recommendations to any additions that they would want to see reflected in the document. Once views were gathered and the response amended it would be sent to Dara Singh as the Solihull reply.

It was noted that recent engagement with Young People had highlighted a number of their own concerns re the disorder and that this would need to be reflected in our reply.

The agreed action: The Home Office document with our local response to public disorder is to be forwarded to members of the board so they can be afforded the opportunity to review and add any other suggested matters of relevancy. This document and any additional observations will form the
basis of the reply to the Dara Singh letter.

The board agreed that once the above amendments have been made the notes reflected an accurate record of the proceedings.

Actions:

ASB Single Point of Contact - Gillian Magee informed the Board that this number has now gone live and once the scripting process is thought to be robust enough within both the SCH and Council systems, a wider publication and launch to the public is to take place.

This will be reviewed at the Board meeting in the new year.

Bilkings Lobbying - Gillian Magee confirmed that she had not yet met with Kevin Doyle to discuss how best to move this action forward. However Sally Bourner added that Bilkings is a disproportionate contribution in business crime on a regional level and therefore the recommendation
for a letter to be written on behalf of the Safer Solihull Partnership was withdrawn. Instead it was agreed that West Midlands Police Authority would note the concern of the CSP and consider the most appropriate response to this issue in the context of the West Midlands Region.

The question to be asked of the WMPA is "Should something that causes harm to so few, although high in numbers be considered a priority for the WMPA" or should the focus be around issues that are less in numbers but present a higher risk of harm to communities. Julia Lyle would take this issue back to the WMPA.

Discussions were had around the statistics on adults from Solihull involved in the recent public disorder. It was confirmed that this sharing of information can be done external to the meeting, once the information is ratified within the Police. Kevin Doyle will forward the information to Jane Connelly outside of the meeting.

Re the item on : Risks attached to WMP leading on Domestic Abuse priority to be taken back to WMP for discussions to take place and reported to the next meeting . Sally Bourner informed the group that in terms of seeking to do the right thing and to move the Domestic Abuse Strategy forward, WMP will lead on this for a period of 12 months. However Mark Rogers thanked Sally for the offer but pointed out that Vanessa Bishop from the People Directorate are also willing to lead on domestic abuse from 31st March 2011 if not before. Until these new arrangements are in place Melanie Lockey, Head of Partnership Commissioning would continue to act as the lead commissioner for this priority. Sally Bourner added that that the LPU and the PPU will continue to contribute on behalf of WMP.

Domestic Abuse Homicide Review Process - A draft policy and procedure has been produced which reflects the best practice of the of the LSCB procedure for serious case reviews. They have been circulated within the partnership for comments. The final versions of the document will be presented to the next meeting of the board for sign off.

Discussion:

Gillian Magee updated the Board on the outcome of the Performance and Commissioning meeting.

An update had been given the positive work that had been completed around Domestic Abuse, which included further funding for the Sanctuary programme. The new process is working well and had been strengthened to ensure the longer term safety of Domestic Abuse victims.

The date set for the annual strategic workshop is 24th November. However a lot of apologies have been received from elected members due to a conflict in events. The Board were asked if this should be rescheduled, however they felt it was important for the workshop to continue and felt an
additional event should be organised at another time for elected members.

A meeting had taken place around the perception of anti social behaviour with the following outcomes ASB awareness school initiative is being delivered which is being led by SCH. John King has agreed to link this project in with others to ensure that we are getting early prevention messages
out consistently to young people within our education system . The communications strategy is also to be refreshed so that we can ensure that positive messages are getting out into our communities to address the fear of safety. The suggestion of the group is that a new strapline is produced to say: "Solihull is the safest it has ever been". The group will report back in due course.

Actions:

Annual Strategic Assessment workshop to continue and Gillian Magee to think about an additional date for elected members.

• (Attachment: 2)Report (32K/bytes)

Discussion:

Jonathan Jardine presented an update to the Police and Crime Commissioner processes. The board noted that elements of the transition programme remain challenging. Issues such as the transfer of staff to the new organisations, and developing the financial governance arrangements for the PCC and Chief Constable are not yet fully resolved.

However, the Home Office nationally is working hard to ensure that all areas are in place in the new year with appropriate guidance available. It was noted that London will transfer to new arrangements in January 2012, and other work streams have maintained the original timetables where relevant.

A meeting will take place between the WMPA transition panel, Chair of the CSP and Community Safety Manager as part of the consultation and the Board were in agreement that the role of the CSP must not be lost in the process.

Mark asked the group if they felt confident that as a CSP we were doing all that we should in preparation for the PCC. It was agreed that so long as the CSP continued with its core function to perform its annual strategic assessment and priority setting process and participate in any regional
arrangements to support the transition this was as much as we could do at this point in time. However, with the support of WMPA and Cllr Diana Holl- Allen we would keep a watchful view as to how things progress in the new year.

The update was received and noted by the Board.

• (Attachment: 3)Quarter 1 Report (51K/bytes)
• | (Attachment: 4)Quarter 2 Report (387K/bytes)
• | (Attachment: 5)Quarter 2 - Appendix A (80K/bytes)
• | (Attachment: 6)Quarter 2 - Appendix B (100K/bytes)
• | (Attachment: 7)Quarter 2 - Appendix C (64K/bytes)

Discussion:

The Qtr 2 Performance report was presented to the group for its consideration. The report and its contents were noted. The group acknowledged that we are exceeding performance expectations in several areas.

Discussions took place around the Killed and Seriously injured performance and the Board felt it was important that the Road Safety strategy is presented to the Performance and Commissioning Group. Jacqueline Jones would be asked to present the strategy to a future meeting.

The group noted that the support we will receive from the National Treatment Agency regarding substance misuse in the future will be dependent upon how well our area is performing in relation to ‘recovery'. Therefore the NTA will be concentrating their efforts on working with DAATs to increase
the numbers of successful completions and reducing the number of representations. In order to do this the NTA has categorised DAATs into 3 groups dependent upon severity of problem drug use and performance. These are: Mirror needing no support; nudge needing a light touch by way of support which will be agreed and; Support, those partnerships that need more support. Solihull is in the ‘nudge' category. Although Solihull's performance is above the national average we have seen a drop in this performance. Work is underway to understand this and we have already concluded that this relates to Criminal Justice referrals which are being addressed.

Performance on ASB perception from the Place survey was discussed. The group noted the challenge around the fear and perception of ASB against the reducing reported incidents to both the Police and Solihull ASB service. Good communications was seen as key to this piece of work. Sally Bourner informed the group that she had also commissioned a piece of work within her command team to look at both Police internal and external communications. It was suggested that Gillian liaise with Insp Darren Wilson and Insp Dave Rischmiller on this subject to ensure a joined up approach.

The group requested that a short report should be presented to the Board with recommendations.

The group also considered what other good performance measures should look like to reflect the CSP direction of travel in light of the LAA and old indicator no longer being relevant.

Domestic Abuse NI32 was raised as an example of where the old indicator is now no longer an effective measure to demonstrate that the partnership is making a difference to the way in which DA in addressed in Solihull.

It was therefore agreed that although we would continue to report back on the existing 7 measures for the foreseeable future that new measures were required for the new Strategic Assessment priorities, Community Safety Plan process and our commissioning intentions for the new year beginning April 2012.

The group requested that all of the delivery group lead commissioners are requested to present a report containing options on what suitable performance measures should look like for the new SA and CSP priorities for the next 3 years for the nest meeting. On looking at how performance is presented, the Board felt that performance through the year should be presented, graphically which would show a clearer picture quarter by quarter comparison , 3, 6, 9 and 12 month comparisons. This would in essence give the board good comparative data and a year to date record.

Gillian Magee agreed to take this back to the Performance and Commissioning group for consideration.

Actions:

Options relating to performance measures to be presented to the Safer Board in December. This is to be added to the forward plan - Gillian Magee

Road Safety Strategy to be presented to the Performance and Commissioning group - Jacqueline Jones

Short report on external communications around ASB perception to be presented to the Board. Gillian Magee to co-ordinate.

• (Attachment: 8)Work Plan 2011/12 (14K/bytes)

Discussion:

The Safeguarding item on the plan was discussed and it was felt by the Board that the Scrutiny Panel should be advised of the key messages and priorities. 

The Board also agreed that that the ASB lean process review update report be deferred until 2012 as more detailed information on the one contact number will be available. Gillian Magee agreed to put this to the Chair of Scrutiny at the planning meeting tomorrow.

Actions:

ASB lean process review update report to be deferred until 2012.  Gillian Magee to put this to the Chair of Scrutiny. 

• (Attachment: 9)Report (34K/bytes)

Discussion:

Liz Murphy presented her report on Child Sexual Exploitation issues in Solihull to the Board.

In summary it was noted that the Children's Commissioner has recently announced an inquiry into the relationship between child sexual exploitation and gang or group violence. All LSCBs will be required to contribute to the inquiry.

Solihull Local Safeguarding Board (LSCB) has established a Child Sexual Exploitation Steering group to oversee the coordination of how agencies work together to safeguard children and young people from child sexual exploitation. 

The work of the steering group has identified similar challenges in Solihull as exists elsewhere which includes:

• Identification of child sexual exploitation
• Data collection/ analysis
• Engaging with young people who are being sexually exploited
• Raising awareness with the whole community
• Bringing perpetrators to justice

Work is needed to engage local businesses e.g. hotels and venues which will attract young people unsupervised by their parents/carers such as ice-rinks, fast-food outlets, shopping malls and cinemas.  This is to support them to contribute to the Partnership work to prevent child sexual exploitation by sharing intelligence with local police. Licensed premises that host the under 18 events are also likely to be targeted by perpetrators and the LSCB, as a Responsible Authority under Licensing Act 2003, has the powers to impose conditions to promote the safety of children and young people. A gap currently exists in knowledge about such local events.

The need to engage NHS Services e.g. CAMHS is also required because of the support children and young people will need post identification of child sexual exploitation.

The Child Sexual Exploitation steering group has already considered the potential impact of the Olympics on the safety of children and young people and raised the matter with the Chairperson of Safer Solihull Executive Board. A draft action plan will be presented to the Safer Executive Board in
the near future.

The group received the report and agreed that responding to child sexual exploitation is a priority area of business for Solihull LSCB in 2011-12 and to comment upon local challenges and offer advice about how to engage local businesses.

It was agreed that a raising awareness event should be held within Solihull to share understanding with services and practitioners about what this agenda presents to our communities within Solihull.  The Safer Solihull would be an ambassador for the event along with the C&YP trust board and the LSCB. 

Actions:

The group received the report and agreed that responding to child sexual exploitation is a priority area of business for Solihull LSCB in 2011-12 and to comment upon local challenges and offer advice about how to engage local businesses.

It was agreed that a raising awareness event should be held within Solihull to share understanding with services and practitioners about what this agenda presents to our communities within Solihull.

None noted.

Next Meeting: 19th December 2011, 2:00-4:30pm, Civic Suite Room 1