Privacy Notice - Employment and Skills

Nature of work

The Employment and Skills Team help residents find work, training or education. They offer practical help to move people closer to work, including helping put together a great CV, search for jobs effectively and prepare for interviews.

Why we need your information

We need your information:

  • As part of the funding arrangements for our employment support projects, evidence of eligibility and information must be collected. This will include ID checks, address checks, employment status and other evidence required for the particular programme you are enrolling on. We also need to keep information on your progress through the programme.

  • Because this programme is funded by the European Social Fund (ESF) via agreements with the Department of Work and Pensions (DWP) and Birmingham City Council(BCC) and Solihull Metropolitan Borough Council (SMBC). We will only ask you for information required by ESF and DWP. Further information about the ESF programme generally can be found here:

  • To enrol on a course funded under the ESF programme participants must agree to provide the requested information because the Lead Accountable Body (BCC or SMBC) are not able to access the funding for the project without collecting the required information.

Type/Classes of information processed

Where relevant we process a variety of information relating to individuals including:

  • ID Checks
  • Address checks
  • Employment status
  • Other evidence required for the particular programme you are enrolling on

Who information is processed about

  • The information collected will be retained by both the provider who runs the programme and Lead Accountable Body. Participants details and documents will be stored securely and retained in compliance with Data Protection legislation and will be retained for seven years after the end of the European Social Fund (ESF) programme. This may be sometime after the closure of the course that the participant was enrolled on. The information needs to be kept for audit purposes.

  • This information will be used to evaluate this project and to report to BCC, DWP and ESF for monitoring purposes. The GLA and London Councils will provide statistical information to a number of organisations, and may report on the programme as a whole, or on cross sections of the programme such as the numbers of participants for individual wards. The information will not mention you by name, or any other distinguishing feature and will be provided in pseudonymised or anonymised format.

Who information may be shared with

Where necessary or required we share information with:

  • Participant contact details will be sent to the DWP who may contact them to discuss their involvement in the project. Participants can choose whether or not to participate in research related to their programme.

  • For the purposes of Data Protection legislation the DWP is the data controller in respect of information processed in relation to your participation in the programme funded by the European Social Fund, whilst Birmingham City Council, Solihull MBC and other programme providers are data processors.

  • Information may be shared with project partners, if participants agree and require further specialist support.  Project partners are data processors:

    • APM
    • Better Pathways
    • Citizens Advice Solihull Borough Ltd
    • Colebridge Trust
    • Core Assets
    • Job Centre Plus
    • Prince’s Trust
    • Prospects
    • Queen Alexander College
    • Recom
    • SOVA
    • Transport for West Midlands
    • Trident
    • University Hospital Birmingham
    • Employers
    • Schools

How long we will keep your information

Information will be kept for 20 years

Transfers Overseas

Personal information is not transferred overseas.