Privacy Notice - Policy Engagement

Nature of work

The Policy and Engagement team, commonly known as the ‘planning policy department’ undertakes work including the following:

  • Strategic Planning
  • Development and Monitoring of local planning policies (plan making)
  • Development of supplementary planning documents
  • High Speed 2 Delivery
  • Collection, monitoring and spending of the community infrastructure levy (CIL) and Section 106 agreements.
  • Supporting the production of neighbourhood plans.

Why we need your information

Information is provided voluntarily and can help us to better design and/or implement legislative requirements. 

We receive personal information in circumstances where individuals choose to contact us for the purpose of:

  • Responding to consultations and surveys relating to Local Plan and policy development and delivery
  • Putting forward sites to the Council to be considered in plan making and/or creating the Brownfield Land Register
  • Providing details in order to pay planning contributions such as CIL and S106 agreements.
  • Solihull Self-build and Custom Housebuilding Register – personal data will be used by Solihull Council only in meeting its duties under the Self-build and Custom Housebuilding Act 2015 and Housing and Planning Act 2016. It will also be used to contact people about relevant opportunities for Self-build and Custom Housebuilding with landowners, developers, land agents, housing associations or other appropriate groups that deal with, or wish to be involved in self/custom build. Personal data will not be passed on directly to these organisations.

Type/Classes of information processed

The personal details that we process are:

  • Name
  • Postal Address
  • Email Address
  • Telephone Numbers

As part of the registration process for the Solihull Self-build and Custom Housebuilding Register the Council also asks some additional questions to support a greater understanding of the nature of demand and preferences for self-build and custom housebuilding in Solihull. This is optional and does not affect any person’s eligibility to go on the register.

Who information is processed about

We will process information about:

  • People who choose to respond to planning consultation carried out by the Council
  • People who choose to provide personal information as part of advancing an interest in land
  • People who choose to join the Solihull Self-build and Custom Housebuilding Register
  • People who are liable under the Community Infrastructure Levy or have entered into a section 106 agreement with the council

Who information may be shared with

Responding to a policy consultation - The information you provide will be used by the Council to help prepare planning policies. Information may be shared with other employees or agencies (such as the Planning Inspectorate) who may be involved with the process.

Please note that the Council is obliged to make representations available for public inspection, this means that with the exception of personal telephone numbers, email addresses and signatures, your comments and other personal details that you provide will be publicly available for inspection at the Council’s principal offices and will also be published on the internet.

Your personal details may be shared with other Council services to ensure our records are kept accurate and to keep you informed of future consultations. You can edit your details at any point using our consultation portal or by emailing psp@solihull.gov.uk

Putting forward land for consideration – Your information may be shared with other employees and teams within the Local Authority and external agencies such as the Planning Inspectorate.

Personal details such as telephone numbers, signatures and email address will not be shared. Details surrounding your proposal can also be published within our evidence documentation which will be published on our website.

Self-build Register – Information may be shared with other employees or agencies (such as the Planning Inspectorate) who may be involved with the process.

CIL/Section 106 – Your information may be shared with other departments such as our finance, legal and development management teams. Section 106 Agreements are published on our website with signatures redacted. CIL correspondence can be shared with other external agencies such as the valuation office or the Planning Inspectorate. CIL correspondence can also be requested to be viewed as part of a request to view a planning application decision, in these cases, all telephone numbers, email addresses and signatures will be redacted.   

All cases  - Additionally, your personal details may be shared with other Council services and partner organisations to ensure our records are kept accurate and to help us to identify services or benefits you may be entitled to or interested in.  We may also need to share your information for the prevention and detection of fraud and/or other crimes or as the law requires. 

How long we will keep your information

Planning Consultations/Forwarding Land - Information is kept for up to seven years after which it is destroyed.

Section 106/CIL – Information is kept in line with The Town and Country Planning (Development Management Procedure) (England) Order 2015 and the Community Infrastructure Levy Regulations 2010.

Self-Build - Where people have been accepted to go on the Solihull Self-build and Custom Housebuilding Register their data will be kept on it for as long as they remain on the register in accordance with the Solihull Council’s Self-build and Custom Housebuilding Register Policy. If they ask to be taken off their details will be deleted as soon as possible.  If the Council loses contact with a person, their details will be removed one year after the last annual renewal.

Transfers Overseas

No personal information we receive is ever transferred overseas.

Further Information

For more information about this service please contact psp@solihull.gov.uk