Privacy Notice - Safeguards Service

Nature of work

The Safeguards Service comprises the following:

  • Child Protection and Review Unit
  • Local Authority Designated Officer
  • Channel Panel

Child Protection and Review Unit (CPRU)

Fulfil statutory duties to monitor and review the care planning and service delivery for children in the care of the local authority (Looked After Children). Maintaining an up to date record of looked after children (including Solihull children who are looked after locally or in other local authority areas, and, children from other local authorities who are looked after and placed within the Solihull area).

Fulfil statutory duties to convene, Chair and produce minutes of Child Protection Conferences for children who may require (or are already subject of) Child Protection Plans. Ensuring that where a child is made subject to a Child Protection Plan or a Child Protection Plan ends that relevant agencies are made aware of the decision.

Convene, chair and minute complex strategy meetings where there are safeguarding concerns regarding complex abuse networks or issues.

Local Authority Designated Officer

Fulfil statutory duties to offer advice, respond to referrals and manage current enquiries in relation to allegations of concern (against persons in a position of trust in respect of children). CPRU staff support delivery of this function by maintaining a duty system (Monday-Friday) to deal with new referrals and by chairing meetings to manage the potential safeguarding risks arising from the concerns.

Channel Panel

Monthly chairing and hosting of Channel Panel meetings to share concerns and review interventions to divert vulnerable people from risk of radicalisation in line with the Prevent duty.

Why we need your information

Your information will be used to fulfil our statutory duties to promote the welfare and safety of children.

Type/Classes of information processed

We process a variety of information relating to the above which may include:

  • personal details
  • family details
  • lifestyle and social circumstances
  • financial details
  • employment and education details
  • housing needs
  • visual images, personal appearance and behaviour
  • licenses or permits held
  • student and pupil records
  • business activities
  • case file information
  • Births and Deaths details

We may also process what is referred to as special categories of information that may include data revealing:

  • racial or ethnic origin
  • political opinions
  • religious or philosophical beliefs
  • trade union membership
  • membership of professional bodies
  • health or data concerning a person's sex life or sexual orientation

Who information is processed about

We process information for the following classes of individuals where this is relevant to the business of the team as outlined above:

  • customers
  • staff, persons contracted to provide a service
  • complainants, enquirers or their representatives
  • professional advisers and consultants
  • carers or representatives
  • witnesses
  • offenders and suspected offenders
  • license and permit holders
  • traders and others subject to inspection where they in a position of trust
  • representatives of other organisations
  • Healthcare users/patients
  • survey respondents

Who information may be shared with

What follows is a description of the types of organisations we may need to share some of the personal information we process with, for one or more reasons.

Where necessary or required we share information with:

  • customers
  • family, associates or representatives of the person whose personal data we are processing
  • current past and prospective employers
  • healthcare, social and welfare organisations
  • educators
  • providers of goods and services
  • financial organisations
  • debt collection and tracing agencies
  • service providers
  • local and central government
  • ombudsman and regulatory authorities
  • press and the media
  • professional advisers and consultants
  • courts and tribunals
  • trade unions
  • professional bodies
  • survey and research organisations
  • police forces, including non-home office police forces
  • housing associations
  • voluntary and charitable organisations
  • religious organisations
  • data processors
  • regulatory bodies
  • prisons and youth offending institutions
  • customs and excise and border agency
  • local and central government
  • international bodies (including law enforcement, regulatory and professional bodies)
  • partner agencies
  • licensing authorities
  • legal representatives, defence¬†solicitors
  • police complaints authority
  • the disclosure and barring service
  • register of births and deaths

How long we will keep your information

We will not keep your information any longer than needed. The length of time will vary from service to service and will be guided by either legislation which states how long records should be retained (e.g. adoption records 100 years, financial records 6 years) or by the business need to keep the information which will vary.

Transfers Overseas

It may sometimes be necessary to transfer personal information overseas. When this is needed information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of data protection legislation.