Privacy Notice - Corporate Information Governance

Nature of work

We act as the corporate lead on Information Governance matters; in the interpretation and application of relevant legislation, case law and related guidance. Additionally, we lead in the development of policy and provision of support, advice and training to staff, elected members and other relevant parties in this area. We also process requests for access to information made under Data Protection and Freedom of Information legislation.

Why we need your information

In order to process requests for access to personal data we need identification from yourself and sufficient personal detail to identify the information sought.

For requests made under the Freedom of Information Act we need a name and contact address in for the request to be deemed to be valid as required under Section 1(1) of the Act.

Type/Classes of information processed

Where relevant we process a variety of information relating to individuals including:

• Personal details
• Contact details
• Family details
• Lifestyle or social circumstances
• Financial details
• Employment and education details
• Student and pupil records
• Case file information
• Birth and deaths details

We may also process what is referred to as ‘special categories’ of information that may include details revealing a person’s:

• racial or ethnic origin
• political opinions
• religious or philosophical beliefs
• trade union membership
• genetic data
• biometric data
• health
• sex life or sexual orientation
• disability
• criminal record

Who information is processed about

We process information about:

• Service Users
• Employees
• Agency employees

Who information may be shared with

Where necessary or required we share information with:

• Police
• NHS
• Solicitors

How long we will keep your information

As long as required by the legislation or a maximum of six years.

Transfers Overseas

This service does not transfer information overseas.