Solihull Council and Solihull Community Housing (SCH) use the Solihull Council Procurement Portal to advertise the majority of their tender opportunities.
The benefits of registering on the portal include:
- single point of access to see Solihull Council and SCH tendering opportunities
- automatic alerts to tendering opportunities appropriate to your organisation (these can be set up after registration by following the Tender Alerts Guide)
- electronic processes making it easier and more cost effective for you to participate
Invitation to Tender (ITT)
In our tenders, the Invitation to Tender (ITT) pack will contain:
- part one: information pack which details the closing date, return method, evaluation criteria and specification
- part two: terms and conditions of contract
- part three: return document containing the procurement specific questionnaire and technical questions
The procurement specific questionnaire is used to determine your organisation's financial standing, compliance with applicable legislation, and suitability to perform the contract.
Tendering top tips
The tender documents will contain full details of our requirements and describe how to complete and return your bid. Follow the steps below to maximise your opportunity to be successful:
- carefully read the advertising notice, specification, associated tender documents and any other documentation attached to the tender and be clear about how, when and where to return your bid
- provide all information requested and supporting evidence, but don’t send us anything we have not asked for
- answer all questions clearly and fully
- don’t leave it until the last minute to submit your bid - if you're having problems, contact us through Solihull Council Procurement Portal well in advance of the closing date/time
- if you're unsure about anything, send us a clarification query as instructed in the tender documents
- don't request meetings to discuss your submission as this is not permitted
- sign and date all documentation where instructed
- if you're already a supplier to the Council, we can't use our existing knowledge of your organisation during evaluation; we can only assess your tender based on the information you include, so answer each question in full
- be innovative and offer us creative solutions which fulfil the specification, adding value for our customers and reducing costs
When completing your submission, please:
- do not submit an alternative pricing model as we will be unable to compare your bid with others fairly and you'll be excluded from further assessment
- submit your best price as negotiations are not possible (unless stated in the tender documents that there will be a negotiation stage)
Our requirements
We require our suppliers to have minimum insurance levels. These will vary across the different categories of insurance, depending on the contract requirement, so please review the relevant section carefully.
Full details of our requirements will be outlined in the tender documents.
Feedback on your tender will be available as described in the tender documents.