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Our Procurement Strategy and Rules for Contracts are the underpinning documents for the procurement policy.
Our Procurement Strategy and Rules for Contracts are the overarching principles for procurement delivery in the Council.
Working together to enhance the lives within communities. Specifically the challenges ahead are to:
The full Procurement Strategy can be viewed once approved in November.
The Cabinet Member for Resources holds the portfolio for all contractual matters, however, where procurement is as a result of service changes then reports are taken to the relevant portfolio holder for decision; or Full Cabinet where the service is supported by more than one Directorate.
At an officer level leadership and decision making happens through the procurement board, chaired by the Chief Executive. Reports are taken to the procurement board on the proposed route to market for all expenditure over £180,000.
Procurement board also receive quarterly performance reports on procurement related issues across the Council.
Individual officers are aware of their procurement responsibilities through the rules for contracts which is summarised through the compliant procurement process.
The Local Government Act 1972 requires the Council to have standing orders with respect to the making of contracts. The Council’s rules for contracts are the standing orders required by the 1972 Act. They are part of the Council’s Constitution and are, in effect, the instructions of the Council to officers and members for making contracts on behalf of the Council.
The purpose of these rules for contracts is to set clear rules for the procurement of works, supplies and services for the Council and to ensure a system of openness, integrity and accountability, in which the probity and transparency of the Council’s procurement process will be beyond reproach.
The Council has a procurement strategy, setting out how the Council intends to go about procuring works, supplies and services. Conformity to these Rules for contracts, and the Council’s codes of conduct, will ensure that contracts are let in accordance with the procurement strategy, the compliant procurement process and associated user guides and procedures.
The Council is subject also to the United Kingdom Public Contracts Regulations 2015, the legislation which reflects the EU Public Procurement Directives.
This legislation requires contract letting procedures to be open, fair and transparent. The Rules for Contracts provide a basis for true and fair competition in contracts, by providing clear and auditable procedures, which, if followed, will give confidence that the Council has a procurement regime that is fully accountable and compliant with the legislation.