HAF Provider Information

HAF logo

This page provides guidance and resources for providers of our Holiday Activities and Food (HAF) Programme.

The HAF Programme

As the activities are voluntary we do not expect  all eligible children will participate. We encourage providers to make your holiday clubs available to any children not eligible for Free School Meals (FSM), who can pay to attend.

Your aim should be to support children, young people and families to:

  • Eat more healthily
  • Be more active
  • Take part in engaging and enriching activities
  • Be safe and not isolated
  • Have greater knowledge of health and nutrition
  • Be more engaged with school and other services

Funding can only be used for eligible FSM children, and activities and meals should be free for those who are eligible.

For further information please visit our Frequently Asked Questions or email HAFSolihull@solihull.gov.uk.

Essential Information for Providers

As a Solihull HAF provider, we have set out some guidance and standards to support you with delivery of this programme.

Food Standards

Child eating blueberries

Taken from the National School Food Standards for England, The Holiday Activity and Food standards are to ensure the food provided to participants attending holiday activities is nutritious and of high quality. We aim to promote good nutritional health in all participants, protect those who are nutritionally vulnerable and to promote good eating behaviours to all.

Providing enriching activities

Sport England has teamed up with the Youth Sport Trust to develop a new online resource that will help more children be physically active. The new, free Active Recovery hub hosts hundreds of practical ideas to get children moving throughout the day. You are able to search for activities by age and the time of day they want to get active.

The activities are provided by sports organisations and there are a diverse range of inclusive activities to choose from. The new hub provides the ideal platform to get all young people more active and will provide valuable support for providers planning their summer HAF programme

There is also a range of free 10 Minute Shake Up activity cards that have been especially designed for HAF programme providers to help participants get active. There are currently 2 cards available to download and use on the Active Recovery website, and 12 brand new cards will be added over the coming weeks.

The first 6 will be available to download from week commencing Monday 5 July and a further 6 will be available from the following week. Just search ’10 Minute Shake Up’ on the Active Recovery website to find them.

Covid Update

Please read the latest update and guidance from the Department for Education for Delivering HAF clubs over the summer.

Managing Covid-19 in your setting

If you have any confirmed Covid-19 cases in your setting, please notify Solihull Council at contacttracing@solihull.gov.uk or by phoning 0121 704 6892.

By notifying cases to this email address/phone number, the Public Health team can advise on the management of Covid-19 in your setting as well as protective measures that may be required in the event of multiple cases in one group or across the setting. Our Procedure for Managing Covid-19 Cases in School Holiday Activity Settings provides more information. 

Marketing and Promotion

Our promotional information provides you, as one of our authorised providers, details of how to promote your activity offer and how Solihull Council will communicate the programme to parents/carers of eligible children.

We have also created a HAF awareness poster, to promote the programme to parents/carers. Please use as appropriate to your contacts.

To raise the profile of the programme running in Solihull, we would encourage you to use the hashtag #SolihullHAF and #HAF2021 in any social media posts.

Data Protection and GDPR

The UK General Data Protection Regulations will define you as a ‘controller’ for the personal information you collect and process. You are responsible for its use and must safeguard it.

The following guidance can help you understand your data protection responsibilities:

Solihull Metropolitan Borough Council have asked you to collect the following personal data as part of the Summer HAF monitoring form:

  • child’s name
  • date of birth
  • school and home address
  • postcode.

When collecting personal information, you must explain how you will use the information, whom you may pass it to and why. This is often achieved by including a statement on forms and is referred to as a Privacy Notice.

We have provided the following Privacy Notice to support the collection of this information.

Data Monitoring

We will require you to complete a data monitoring form by Monday 20 September 2021.

The form will be made available once the Department for Education (DfE) requirements are confirmed.

The completed monitoring form should be returned as secure attachment.

Nutrition and health

As part of the Holiday Activity and Food Programme you are committed to providing education around healthy eating and nutrition. Our guide for organisations is designed to provide a variety of resources to support you.

Lesson plans

The following documents can help you plan your meals and activities. 

Eat Well


Recipe ideas

Keep fit

Strive for 5

Mental health support for young people

The Kooth team provide free, safe and anonymous online support and counselling.

Young people can still access Kooth's services over the summer holidays.

Kooth are running some FREE Webinars over the Summer

Young carers/young adult carers (YCYAC)

Carers Trust Solihull are a charity that provides free help and support for unpaid carers of all ages.

To contact the Carers Trust Solihull Young Carers Team:

You can find out more out support available for young carers/young adult carers (YCYAC) services by downloading a leaflet:

Mental health support for young people

The Kooth team provide online sessions aimed at helping young people with their mental health.

You can get in touch with us by email at HAFSolihull@solihull.gov.uk.