HAF Provider Information

As a Solihull HAF provider, we have set out some guidance and standards to support you with delivery of this programme.

Heatwave warnings

In case of red extreme heat warning please refer to the DfE Emergency Planning Guidance and carry out risk assessments in line with government guidance on looking after children and young people, as well as those in early years settings during heatwaves.

This includes:

• the use of ventilation
• keeping children and young people hydrated
• avoiding vigorous physical activity
• encouraging children and young people to wear loose, light coloured clothing and sunhats with wide brims
• using sunscreen
• providing plenty of water.  

Children, young people and adults with complex medical needs and chronic conditions are potentially at a higher risk during periods of extreme heat. Settings are advised to consider actions recommended in Chapter 3 of the Heatwave Plan For England which are based on the best evidence and practice available currently and are not intended to be prescriptive. Settings should carry out risk assessments and amend and adapt procedures in a way which is appropriate for the individual medical needs of the children, young people, and adults.

Food Standards

Taken from the National School Food Standards for England, The Holiday Activity and Food standards are to ensure the food provided to participants attending holiday activities is nutritious and of high quality. We aim to promote good nutritional health in all participants, protect those who are nutritionally vulnerable and to promote good eating behaviours to all.

• HAF Food Standards
• School Food Standards

Providing enriching activities

Our Nutrition and Play booklet will provide fun activities and ideas about physical activity and nutrition for all of the family.

Sport England has teamed up with the Youth Sport Trust to develop a new online resource that will help more children be physically active. The new, free Active Recovery hub hosts hundreds of practical ideas to get children moving throughout the day. You are able to search for activities by age and the time of day they want to get active.

The activities are provided by sports organisations and there are a diverse range of inclusive activities to choose from. The new hub provides the ideal platform to get all young people more active and will provide valuable support for providers planning their summer HAF programme.

Safeguarding

As a person who works (paid or unpaid) with children and young people, you have a duty to refer any concerns you may have regarding the welfare of a child or young person in accordance with Solihull LSCP Multi-agency Procedures.

You must refer your concerns to Solihull Children’s Social Work Services using the multi-agency referral form below and if you are concerned about the immediate safety of a child or young person you should contact the Police on 999

Report a concern

The safeguarding contacts will provide useful information and signposting to support with reporting a concern.

Safeguarding resources

We would like to share with you the following resources for safeguarding:

• HAF Provider Bitesize - Safeguarding and child protection essentials Youtube video

Marketing and Promotion

Our promotional information provides you, as one of our authorised providers, details of how to promote your activity offer and how Solihull Council will communicate the programme to parents/carers of eligible children.

To raise the profile of the programme running in Solihull, we would encourage you to use the hashtag #SolihullHAF and #HAF2022 in any social media posts.

Please use both the HAF and Department for Education (DfE) logos on all your promotional material. If a logo cannot be used on promotional activity such as in press releases, then please acknowledge the source of funding with reference to the DfE and Solihull Council:

• HAF logo Solihull download
• DfE logo download

Data Protection and GDPR

The UK General Data Protection Regulations will define you as a ‘controller’ for the personal information you collect and process. You are responsible for its use and must safeguard it.

The following guidance can help you understand your data protection responsibilities:

• HAF Data Protection Guidance

Solihull Metropolitan Borough Council have asked you to collect the following personal data as part of the HAF monitoring form:

• child’s name
• date of birth
• school and home address
• postcode.

When collecting personal information, you must explain how you will use the information, whom you may pass it to and why. This is often achieved by including a statement on forms and is referred to as a Privacy Notice.

We have provided the following Privacy Notice to support the collection of this information.

• HAF Privacy Notice Example

Data Monitoring

We will expect providers to complete a report after each holiday period.

For Easter provision, you must return the data monitoring form by Tuesday 3 May 2022. The form has been sent to you by email.

The completed monitoring form should be returned as secure attachment.