Apply to be a provider
You can apply to be provider for the Summer HAF Programme 2022.
How to apply
The deadline for new applications is 12.00am (midnight) on Sunday 22 May 2022.
If you are an existing provider and have worked with Solihull Council to deliver a HAF programme before you just need to email us at firstname.lastname@example.org.
This page provides guidance and resources for providers of our Holiday Activities and Food (HAF) Programme.
The HAF Programme
As the activities are voluntary we do not expect all eligible children will participate. We encourage providers to make your holiday clubs available to any children not eligible for Free School Meals (FSM), who can pay to attend.
Your aim should be to support children, young people and families to:
- Eat more healthily
- Be more active
- Take part in engaging and enriching activities
- Be safe and not isolated
- Have greater knowledge of health and nutrition
- Be more engaged with school and other services
Funding can only be used for eligible FSM children, and activities and meals should be free for those who are eligible.
Essential Information for Providers
As a Solihull HAF provider, we have set out some guidance and standards to support you with delivery of this programme.
Taken from the National School Food Standards for England, The Holiday Activity and Food standards are to ensure the food provided to participants attending holiday activities is nutritious and of high quality. We aim to promote good nutritional health in all participants, protect those who are nutritionally vulnerable and to promote good eating behaviours to all.
Providing enriching activities
Our Nutrition and Play booklet will provide fun activities and ideas about physical activity and nutrition for all of the family.
Sport England has teamed up with the Youth Sport Trust to develop a new online resource that will help more children be physically active. The new, free Active Recovery hub hosts hundreds of practical ideas to get children moving throughout the day. You are able to search for activities by age and the time of day they want to get active.
The activities are provided by sports organisations and there are a diverse range of inclusive activities to choose from. The new hub provides the ideal platform to get all young people more active and will provide valuable support for providers planning their summer HAF programme.
As a person who works (paid or unpaid) with children and young people, you have a duty to refer any concerns you may have regarding the welfare of a child or young person in accordance with Solihull LSCP Multi-agency Procedures.
You must refer your concerns to Solihull Children’s Social Work Services using the multi-agency referral form below and if you are concerned about the immediate safety of a child or young person you should contact the Police on 999
The safeguarding contacts will provide useful information and signposting to support with reporting a concern.
We would like to share with you the following resources for safeguarding:
Marketing and Promotion
Our promotional information provides you, as one of our authorised providers, details of how to promote your activity offer and how Solihull Council will communicate the programme to parents/carers of eligible children.
To raise the profile of the programme running in Solihull, we would encourage you to use the hashtag #SolihullHAF and #HAF2022 in any social media posts.
Please use both the HAF and Department for Education (DfE) logos on all your promotional material. If a logo cannot be used on promotional activity such as in press releases, then please acknowledge the source of funding with reference to the DfE and Solihull Council:
Data Protection and GDPR
The UK General Data Protection Regulations will define you as a ‘controller’ for the personal information you collect and process. You are responsible for its use and must safeguard it.
The following guidance can help you understand your data protection responsibilities:
Solihull Metropolitan Borough Council have asked you to collect the following personal data as part of the HAF monitoring form:
- child’s name
- date of birth
- school and home address
When collecting personal information, you must explain how you will use the information, whom you may pass it to and why. This is often achieved by including a statement on forms and is referred to as a Privacy Notice.
We have provided the following Privacy Notice to support the collection of this information.
We will expect providers to complete a report after each holiday period.
For Easter provision, you must return the data monitoring form by Tuesday 3 May 2022. The form has been sent to you by email.
The completed monitoring form should be returned as secure attachment.
Ramadan and Easter HAF
Ramadan is expected to start around Saturday 2 April and end around Sunday 1 May 2022 this year. This has implications for the provision of activities and food for children and families who will be partaking in the act of fasting between sunrise and sunset.
There are some considerations for providers to take into account:
• whilst fasting, children may have lower energy or capacity to engage in activities
• it may therefore be helpful for these children/families to be given the choice of attendance times, including shorter or less strenuous activities
• when it comes to food, where possible to provide take home meal boxes for children and young people who have attended the HAF programme on that day, so they can enjoy the food after sunset. Take home meal boxes should only be provided to those children who have attended face-to-face provision
• it may be worth noting that some younger children may not fast due to their age. Therefore, consulting with families is certainly recommended over and above making assumptions
Video sessions for HAF providers
The following links are available to all new and existing HAF providers, please select the recording to navigate to the video. The sessions are run by Childcare Works and are aimed towards provision for young people by VCSE organisations:
- Caring for and meeting children’s ages and stages of development
- Safeguarding and child protection
- Playwork principles into practice
- Building in active sports and games
- Extending children’s food experiences
- Natasha’s Law/other Allergens
- Partnerships with parents to meet children’s needs - Including a focus on SEND
Nutrition and health
As part of the Holiday Activity and Food Programme you are committed to providing education around healthy eating and nutrition. Our guide for organisations is designed to provide a variety of resources to support you.
The following documents can help you plan your meals and activities.
- Blank Eat Well guide
- Eat Well Games and Group Activities
- Eat Well Guide for Parents
- Eat Well Home Learning
- Eat Well Home Learning - Key Stage 1
- Eat Well Home Learning - Key Stage 2
- Mindful Moments - Early Years Foundation Stage
- Mindful Moments - Key Stage 1
- Mindful Moments - Key Stage 2
Strive for 5
- Strive for 5 - Games and Group Activities
- Strive for 5 - Home Learning
- Strive for 5 - Home Learning: Early Years Foundation Stage
- Strive for 5 - Home Learning: Key Stage 1
- Strive for 5 - Parent information
Mental health support for young people
The Kooth team provide free, safe and anonymous online support and counselling.
Young people can still access Kooth's services over the summer holidays.
- Access online counselling and support with Kooth
- How to sign up with Kooth
- How to sign up with Kooth on your mobile, tablet or laptop
- Kooth Parents & Carers Information Sessions
Young carers/young adult carers (YCYAC)
Carers Trust Solihull are a charity that provides free help and support for unpaid carers of all ages.
To contact the Carers Trust Solihull Young Carers Team:
- call 0121 788 1143; or
- email email@example.com.
You can find out more out support available for young carers/young adult carers (YCYAC) services by downloading a leaflet:
Mental health support for young people
The Kooth team provide online sessions aimed at helping young people with their mental health.