Providers

If you are a new provider and wish to apply for Summer HAF 2025, please email hafsolihull@solihull.gov.uk with details of your organisation and proposed activities and we will review the information and a member of the team will be in touch.

Please read our Provider Handbook to find out more about the scheme.

All children who are attending a HAF session must have a code in order for the place to be funded by the Council.

Children who attend a Solihull school and are eligible for a place will have received an email and a code that can be used to check eligibility. You must record the code as this will be needed on your monitoring registers.Children who are eligible but attend school outside of Solihull can also access a place using the code provided from their local council (Coventry and Warwickshire) or school (Birmingham).

Children who are non-FSM can still access places but only through a professional referral, which can be made on the professionals page and they will also be issued with a code which can be used.

Places will not be funded without codes.

Your aim should be to support children, young people and families to:

• eat more healthily
• be more active
• take part in engaging and enriching activities
• be safe and not isolated
• have greater knowledge of health and nutrition
• be more engaged with school and other services

Funding can only be used for eligible free school meals (FSM) children, and activities and meals should be free for those who are eligible.

As the activities are voluntary, we do not expect all eligible children will participate. We encourage providers to make your holiday clubs available to any children not eligible for FSM, who can afford to pay.

The following resources are designed to support you to pan and facilitate your sessions to meet the HAF standards.

Food Standards

Taken from the National School Food Standards for England, The Holiday Activity and Food standards are to ensure the food provided to participants attending holiday activities is nutritious and of high quality.

We aim to promote good nutritional health in all participants, protect those who are nutritionally vulnerable and to promote good eating behaviours to all.

• HAF Food Standards
• School Food Standards

Enriching activities

Our Nutrition and Play booklet will provide fun activities and ideas about physical activity and nutrition for all of the family.

Sport England has teamed up with the Youth Sport Trust to develop a new online resource that will help more children be physically active. The new, free Active Recovery Hub hosts hundreds of practical ideas to get children moving throughout the day. You can search for activities by age and the time of day they want to get active.

The activities are provided by sports organisations and there are a diverse range of inclusive activities to choose from. The new hub provides the ideal platform to get all young people more active and will provide valuable support for providers planning their summer HAF programme.

As a person who works (paid or unpaid) with children and young people, you have a duty to refer any concerns you may have regarding the welfare of a child or young person in accordance with Solihull LSCP Multi-agency Procedures.

You must refer your concerns to Solihull Children’s Social Work Services using the inter-agency referral form and if you are concerned about the immediate safety of a child or young person you should contact the Police on 999

The safeguarding contacts will provide useful information and signposting to support with reporting a concern.

We would like to share with you the following resources for safeguarding:

• HAF Provider Bitesize - Safeguarding and child protection essentials

The UK General Data Protection Regulations will define you as a ‘controller’ for the personal information you collect and process. You are responsible for its use and must safeguard it.

The following guidance can help you understand your data protection responsibilities:

• HAF Data Protection Guidance

Solihull Council have asked you to collect the following personal data as part of the HAF monitoring form:

• child’s name
• date of birth
• school
• and home address including postcode
• Special educational needs or disabilities

When collecting personal information, you must explain how you will use the information, whom you may pass it to and why. This is often achieved by including a statement on forms and is referred to as a Privacy Notice.

We have provided the following Privacy Notice to support the collection of this information.

• HAF Privacy Notice Example

Data Monitoring

We will expect providers to complete a register and final report after each holiday period. The forms will be sent to you by email and must be completed and return before the deadline in the format provided.

The completed register and final monitoring form should be returned as secure attachment.

To book your place on any of the following courses, please email gehan.raslan@solihull.gov.uk.