Privacy Notice - Corporate Procurement Service

Nature of work

The Corporate Procurement Service provides help and advice on all aspects of procurement at the Council for the procurement and tendering of goods or services and works.

Why we need your information

We will process personal information:

  • to gather statistical information to allow us to plan future provision of services.
  • to meet various legal requirements
  • to enable us to perform statutory law enforcement functions for example licensing, planning enforcement, trading standards food safety, etc.
  • for the prevention and/or detection of crime including fraud
  • to process financial transactions including grants, payments and benefits directly involving  us or where we are acting on behalf of other government bodies such as The European Regional Development Fund (ERDF)
  • for general processing where you have given your consent for us to do so
  • where it is necessary to protect individuals from harm or injury
  • where it is permitted under Data Protection legislation, for example, to comply with legal obligations  or for us to seek legal advice or undertake legal proceedings

Type/Classes of information processed

We may collect the following information:

  • name and job title
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • other information relevant to business data and industry sector
  • personal details
  • goods and services
  • financial details
  • employment and education details
  • visual images, personal appearance and behaviour
  • licenses or permits held
  • business activities
  • case file information

We aim to always keep your information accurate and up to date.  You can help us to do this at any time by letting us know if any of the information you have given us, such as your address, changes.

Who information is processed about

We process information about:

  • Customers/stakeholders
  • suppliers
  • staff, person contracted to provide a service
  • complainants, enquirers or their representatives
  • professional advisers and consultants
  • carers or representatives
  • license and permit holders
  • traders and others subject to inspection
  • representatives of other organisations

Who information may be shared with

Where necessary or required we share information with:

  • customers
  • current past and prospective employers
  • providers of goods and services
  • financial organisations
  • debt collection and tracing agencies
  • service providers
  • local and central government
  • ombudsman and regulatory authorities
  • professional advisers and consultants
  • trade unions
  • credit reference agencies
  • professional bodies
  • survey and research organisations
  • voluntary and charitable organisations
  • data processors

How long we will keep your information

We will not keep your information any longer than needed. The length of time will vary from service to service and will be guided by either legislation which states how long records should be retained (e.g. adoption records 100 years, financial records 6 years) or by the business need to keep the information which will vary.

Transfers Overseas

It may sometimes be necessary to transfer personal information overseas. When this is needed information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of the data protection act.