All invitations need to state the date, time, venue, and background information of your event and what The Mayor is required to do.
Protocol requires that you should always address invitation to The Mayor in the first instance. Invitations are usually accepted on a first come first served basis, but due to high demand it may not be possible for The Mayor or Deputy Mayor to accept.
To avoid disappointment, the more advance notice you give the better.
If the Mayor is busy and cannot attend, with your permission, we can approach the Deputy Mayor to see if they are available to represent the Mayor. If this is an option you would like it would be helpful if you mention this in your invitation.
How to send your invitation
By letter to
The Mayor's Parlour,
The Council House,
Download a Mayoral Invitation Form for either:
- an engagement taking place in person; or
- an engagement that is taking place virtually, e.g. by Zoom or Teams;
and return your completed form by email to firstname.lastname@example.org.
We have provided hosting guidance information for the assistance of event organisers in order that proper arrangements may be made for the visit of the Civic Head (i.e. Mayor, Mayoress, Consort, Deputy Mayor, Deputy Mayoress, Deputy Mayor’s Consort or Mayor’s Deputy).