Application and insurance

Camera phone at rock concert

We welcome opportunities for local community groups and other partner organisations to host events across the borough. Safety is highly important so you will be expected to make sure they are well organised and managed appropriately.

Applications should be made to the Council within the below timescales according to the type of event along with an Event Management Plan, including:

  • Public Liability Insurance
  • risk assessments
  • where appropriate, additional documentation that is suitable to the size and nature of your event i.e. Amusement Device Inspection Procedures Scheme (ADIPS), food hygiene ratings.

Deadline to apply

Type of event Application deadline Late booking fee Event management plan deadline
Major event 24 weeks 16 weeks 12 weeks
Small event 12 weeks 8 weeks 6 weeks

How we assess events

All events on Council land are subject to the approval of the Events Officer to ensure they meet the policies and practices of the Council.

We will consider:

  • the suitability of the venue
  • booking conflicts
  • its infrastructure
  • local impact
  • where applicable, your history of compliance

You are required to demonstrate how the event will add short and long term value to the local community, in line with the Council’s vision.  

You should not consider your event has been approved until we provide written confirmation. Publicising your event before it has been approved may result in the refusal of your current and any future applications. 

Applying on behalf of a third party

You must tell us if you are applying on behalf of a third party. As well as the:

  • identity of the client
  • nature of the event

If we find you have been untruthful, withheld information or have misrepresented your event, your application will be refused.

Public Liability Insurance

You will need public liability insurance for any event that is held in the borough. It will protect you should any of your event activities cause harm, injury or damage to someone.

The minimum level of cover is:

  • £5 million
  • £10 million for larger events

Apply for an event

Tell us about an event